The Festival is run by around 35 Committee members who are all volunteers. Their work throughout the year culminates in the Festival fortnight in January and February each year.
Immediately after a Festival ends in early February, work commences for the next year’s event. Adjudicators must be booked, venues confirmed for 2 years in advance, decisions made for test pieces and the content and layout of the syllabus.
The AGM is held in mid May and the syllabus, once approved, is printed during the summer.
By mid August, the syllabus is distributed to various outlets and is now available online for browsing by prospective competitors and their sponsors and teachers.
When entries close in mid October the Hon. Secretary and others must enter every entry and all its accompanying details onto the Festival Database. Once the number of classes and competitors is known every class with competitors must be timed. This information is then used to compile the timetable of classes. The availability of adjudicators, timing of school exams, age of competitors, travelling times, variety for the audience and many other factors are all considered when designing the programme.
Once this is complete the programme is then prepared and printed so it is ready for early January. The trophies must be returned to the Trophy Convener so they can be engraved and cleaned for the winners in the forthcoming Festival. Final arrangements are made for the use of the Town Halls and rotas to ensure all the duties are filled for each session of the Festival (there are three a day in the morning, afternoon and evening) Once this work is done the fortnight can begin!
During the fortnight the Committee are also assisted by a large team of volunteer Stewards.
Inverclyde Music Festival has a Child Protection Policy approved by the British and International Federation of Festivals. It aims to inform and involve parents, guardians, carers and teachers in partnership in order to ensure, as far as is reasonably practicable, a safe environment at the Festival. Competing groups must be accompanied by the correct ratio of supervisory adults.
All sponsors of competitors are notified of the Policy and must sign on the entry form that they have read, and will act on it. They will be informed of the date, time and venue of the class entered. Particular attention will be drawn to the requirement that, where parents, guardians or carers are not personally attending with their children, it is their responsibility to ensure that their children are accompanied and adequately supervised at the Festival by responsible adults acting on their behalf.
Festival personnel will be chosen by the Committee and during the Festival all Committee members and volunteers will be identified by the wearing of suitable badges. Anyone wearing a badge can be approached and will be able to give directions to someone who will deal with any enquiry.
Immediately after a Festival ends in early February, work commences for the next year’s event. Adjudicators must be booked, venues confirmed for 2 years in advance, decisions made for test pieces and the content and layout of the syllabus.
The AGM is held in mid May and the syllabus, once approved, is printed during the summer.
By mid August, the syllabus is distributed to various outlets and is now available online for browsing by prospective competitors and their sponsors and teachers.
When entries close in mid October the Hon. Secretary and others must enter every entry and all its accompanying details onto the Festival Database. Once the number of classes and competitors is known every class with competitors must be timed. This information is then used to compile the timetable of classes. The availability of adjudicators, timing of school exams, age of competitors, travelling times, variety for the audience and many other factors are all considered when designing the programme.
Once this is complete the programme is then prepared and printed so it is ready for early January. The trophies must be returned to the Trophy Convener so they can be engraved and cleaned for the winners in the forthcoming Festival. Final arrangements are made for the use of the Town Halls and rotas to ensure all the duties are filled for each session of the Festival (there are three a day in the morning, afternoon and evening) Once this work is done the fortnight can begin!
During the fortnight the Committee are also assisted by a large team of volunteer Stewards.
Inverclyde Music Festival has a Child Protection Policy approved by the British and International Federation of Festivals. It aims to inform and involve parents, guardians, carers and teachers in partnership in order to ensure, as far as is reasonably practicable, a safe environment at the Festival. Competing groups must be accompanied by the correct ratio of supervisory adults.
All sponsors of competitors are notified of the Policy and must sign on the entry form that they have read, and will act on it. They will be informed of the date, time and venue of the class entered. Particular attention will be drawn to the requirement that, where parents, guardians or carers are not personally attending with their children, it is their responsibility to ensure that their children are accompanied and adequately supervised at the Festival by responsible adults acting on their behalf.
Festival personnel will be chosen by the Committee and during the Festival all Committee members and volunteers will be identified by the wearing of suitable badges. Anyone wearing a badge can be approached and will be able to give directions to someone who will deal with any enquiry.
